Terms & Conditions / Privacy Statement

Terms and Conditions and Privacy Statement for Attending the Curious2024 – Future Insight™ Conference

1. Terms and Conditions
2. Privacy Statement

1.   Terms and conditions

Organizer, Scope

Organizer of the conference is Future Insight e.V. (VR-84647) (“Organizer” or “we”). Your Attendance at the conference is governed by these Terms & Conditions for Attending the Curious2024 Future Insight™ Conference (“Terms”) in addition to any terms and conditions of the ticketing provider and provider of the online conferencing platform accepted as part of your purchase or registration. Any alternative terms and conditions of participation provided by an attendee shall not be considered as forming any part of these Terms, even if the Organizer does not expressly object to them.

Participation, eligibility and obligations

Attendance at the conference will be restricted to attendees (“Attendee” or “you”) meeting the following Eligibility criteria and registering via the registration process. By completing the registration process, you expressly agree to these Terms.

The Curious2024 Future Insight™ Conference (“Event”) is open and offered only to individuals age eighteen (18) or older at time of registration (“Individual Participant” or “You”) unless individually approved by Organizer. However, the Event is not open to: any employee whose employer’s guidelines or regulations do not allow entry in the Event or is legally not allowed to participate in the Event.  In the case you qualify as a HEALTHCARE PROFESSIONAL (“HEALTHCARE PROFESSIONALS”) means for the purposes of these TERMS AND CONDITIONS any natural person that is a member of the medical, dental, pharmacy or nursing professions or any other person who, in the course of his or her professional activities, may prescribe, purchase, supply, recommend or administer a medicinal product or provide healthcare services and his/her office staff, and any payer for PHARMACEUTICAL PRODUCTS, including any national and local reimbursement authority or any other person considered as a healthcare professional under applicable laws and codes. PHARMACEUTICAL PRODUCTS means for the purposes of this TERMS AND CONDITIONS any ORGANIZER’s or its affiliates’ drug/medicinal product, biological product, or medical device (including investigational products and irrespective of patent or regulatory status and/or whether it is branded or not), whether used alone or in combination, that is intended to be used on the prescription of, or under the supervision of, a HEALTHCARE PROFESSIONAL, and which is intended for use in the diagnosis, treatment, or prevention of disease in humans, or to affect the structure or any function of the human body.) participation is allowed only when in compliance with applicable Healthcare Compliance Laws and Regulations.

The Event is void where prohibited or restricted by law. You are responsible for correct classification on whether You classify as HEALTHCARE PROFESSIONAL. You hereby and during the registration process confirm and acknowledge that (i) You correctly classified your HEALTHCARE PROFESSIONAL status, have truthfully answered any questions during the registration process, your statements regarding the registration process are truthful and correct and (ii) in case You are affiliated to any Healthcare Organization (HEALTHCARE ORGANIZTION means for the purposes of this TERMS AND CONDITIONS any legal person (i) that is a healthcare, medical or scientific association or

organization (irrespective of the legal or organizational form) such as a hospital, clinic, foundation, university or other teaching institution or learned society or (ii) through which one or more Healthcare Professionals provide services) that the Healthcare Organization approves your participation in the Event. Organizer reserves the right to limit, or restrict upon notice, participation in the Event to any person who fails to comply with these Terms and in any case in which Organizer has assessed that participant classify as HEALTHCARE PROFESSIONALS.

It is the responsibility of You (as further described below) to ensure that You are legally eligible to participate in the Event. You must not be in breach of any fiduciary or other contractual duty to any third party and must not be creating any conflict of interest. You must ensure that You have the power to enter into the agreement to participate in the EVENT and have obtained all necessary approvals (whether from your employer or otherwise) to do so. Individual participants must enter the Event in their individual capacities. Organizer reserves the right to disqualify any Individual participants if he/she has not accepted or does not meet the requirements of these Terms.

You acknowledge and confirm, that (i) participation granted to you is not in any way provided to influence any decision to obtain or retain business or gain an advantage in the conduct of business, or to induce such official or other person to perform a function in violation of any applicable laws; and (ii) granted participation is not being received as a reward or in exchange for recommending, prescribing, dispensing, purchasing, supplying, selling, administering, referring, arranging for, or ordering Pharmaceutical Products, or to induce recommending, prescribing, dispensing, purchasing, supplying, selling, administering, referring, arranging for, or ordering Pharmaceutical Products in the future.

Organizer reserves the immediate right to disqualify any Attendee and Individual Participant who, in Organizer’s sole discretion: (i) is not in compliance with these Terms, (ii) tampers with the registration process, the EVENT, or the Website; or (iii) is acting in an uncooperative, unfair, disruptive, abusive, or threatening manner.

Copyright

The content of this site is the property of Organizer and is protected by applicable copyright law with all rights reserved. All rights in the pages, site content and arrangement are held by Future Insight e.V. or the users who have uploaded them. You must not sell, distribute, publish, broadcast, circulate or commercially exploit site information in any manner without our express written consent. Any downloading or otherwise copying from this site will not transfer title to any software or material to you. You may not reproduce (in whole or part), transmit (by electronic means or otherwise), modify, display, redeliver, license, link or otherwise use this site for any public or commercial purpose without our prior permission.

No Warranty

The information and opinions contained on this site, including hyperlinks or references to other sites, are provided ‘as is’ without any warranty of any kind, either expressed or implied, to the fullest extent permissible pursuant to applicable law. Organizer does not warrant the adequacy, accuracy, reliability, or completeness of any information on the site and expressly disclaims any liability for errors or omissions therein. Organizer further assumes no responsibility for, and makes no warranties that, functions

contained on this site will be uninterrupted or error-free, that defects will be corrected, or that this site or the servers that make it available will be free of viruses or other harmful components. We reserve the right to discontinue the availability of this site on our sole discretion at any time.

Limitation of Liability

Our liability is limited to intention and gross negligence. We are not liable for content posted by users or otherwise provided at the event.

Linked Sites

Certain hyperlinks or websites referenced on the site may redirect you to third parties’ websites, which generally are recognized by their top-level domain name. Their content has not been investigated or analyzed by us, and we do not warrant the adequacy, accuracy, reliability, or completeness of any information on hyperlinked or referenced websites and expressly disclaim any liability for any and all of their content. You are responsible for evaluating the adequacy, accuracy or reliability and completeness of any information or other content available on hyperlinked or referenced websites.

A hyperlink to another website is meant for convenience only and does not imply that we endorse or approve of the website or any products or services that it describes. We reserve the right to terminate any hyperlink or hyperlinking program at any time.

Nothing at this site shall be construed as granting a license or right to use any image, trademark, service mark or logo, all of which are the property of the Organizer and or Affiliates. We reserve all rights with respect to any of our proprietary information or material at this site and will enforce such rights to the full extent of applicable copyright and trademark law.

Information Submitted by You

You should not submit any confidential or proprietary information via the site or at or in relation to the event in question. Any information or material you submit remains your property and legal responsibility. By submitting any information or material to us, for example, for the purposes of the event, you grant us an unrestricted, irrevocable license to use, reproduce, display, perform, modify, transmit and distribute those materials or information for the purposes of the event. We shall not be subject to any obligations of confidentiality regarding submitted information, except as agreed specifically agreed or required by law. Where you have the opportunity to do so such as in offering an abstract for consideration, you should only include the names of people who have consented to their names being used and included for these purposes

i.e. research partners on a given project.

Your Obligations

You are obliged to use the site, and generally participate in the related event in a lawful and respectful manner. You represent and warrant that when doing so, you will not disseminate any criminally offensive content or violate the other rights of third parties. In particular, the dissemination of contents harmful to young persons as well as pornographic, extremist, and racist material, virus attacks and the misuse of

applications to intrude in the security precautions of a third-party network, host or account are prohibited.

You are responsible for all content that you provide or upload for the purposes of the event, for instance texts, photos, graphics, files, links etc. You are obliged to refrain from infringing upon trademark rights, copyrights, personal rights or other third-party rights.

You release Organizer and its affiliates from any and all damages resulting from the unlawful use of access to the site or other harmful actions undertaken either by you or by a third party to the extent that you are at fault.

Our Rights and Responsibilities

Pursuant to the German Teleservices Law as well as the state treaty on media services, we are only responsible for third-party content:

• if we are aware of the unlawful actions or the contents and in the case of claims for damages we also know about the facts or circumstances revealing the unlawful actions or
• if we have not taken immediate action to remove the contents or to block access without undue delay after we have been made aware of

Organizer is entitled to remove your account and content you have posted without any prior warning when we have been made aware of unlawful contents (e.g., contents that violate legal or official bans or transgress standards of public decency). Moreover, in these cases Organizer reserves the right to issue a temporary or an unlimited ban on the use of the site. In such instances, you will be informed without delay of this type of action. This does not establish grounds for any reimbursement claims.

If we find out about any illegal activity or if a third party informs us of purported illegal activity, within the scope of the legal regulations we may transmit your personal data to the relevant law enforcement authorities to the extent legally required and permitted.

Contingency – Public Health Considerations

It is expressly acknowledged that all or parts of the event may be subject to applicable rules and guidance from relevant authorities, including as relating to the COVID-19 situation. These may, at short notice, impact on or hinder:

• the event or require additional safety or organizational measures to be put in place.
• preparation for the event (e.g., requiring compliance with recommended guidance on mask-wearing, social-distancing, or vaccination status from participants).
• follow-up on the event (e.g., where affecting the location of the company in question); or
• travel to or from the event (e.g., imposition of travel restrictions).

As a result, we reserve the right to extraordinarily cancel or postpone the event at short notice, including where required to do so by applicable rules and guidance.

Where permitted or required by applicable guidance, we may require prior on-site testing for all participants (e.g., antigen tests), evidence of a valid certificate of vaccination, or proof of recovery. We will ensure that any processing of such information is fully compliant with applicable health guidance and privacy law.

Out of concern of others, we kindly request participants with symptoms of an infectious disease not to attend the event on site. Participants who fail to meet such requirements may be refused entry to the site.

Miscellaneous

You may contact us with any questions regarding the event by sending an email to info@future-insight.org. Additional contact details can be found as part of the online registration process.

We reserve the right to change, modify, add to, or remove portions of these terms of use at any time.

We reserve the right to change, modify date, duration and location of the event as well as its content and agenda.

Should individual provisions of these Terms become void or invalid, this shall not affect the validity of the remaining conditions of these Terms.

These Terms shall be governed in all respects according to the laws of the Federal Republic of Germany, without regard to its choice or conflict of law provisions. It is understood and agreed that the Organizer and Attendee hereby exclusively submit to the jurisdiction of the competent courts in Frankfurt am Main, Germany. Organizer is not willing or obliged to participate in dispute resolution proceedings before a dispute resolution body for consumer disputes.

2.   Privacy Statement Data Controller

The data controller means the person who determines the purposes and means of the processing of your personal data. “Personal data” in this document refers to all information that relates to a natural person and with which this person can be directly or indirectly identified.

For the purpose of this privacy notice, the controller is as follows:

Information on Processing Activities

Your registration and participation in the event require that we collect and processes personal related data.

Basic information and attendee profile

We require basic personal data such as your name and contact details to help administer and organize the event. This would include basic identity and contact data such as: first name and surname, email address, telephone contact details, company identity and address. We may also request other personal-related information to better understand the audience profile (for example, the type of company, field of activity, title, department, and level of experience). We may also use it to prepare future events (for example, to better target a specific profile or area of experience) and to assist with pairing of related profiles to encourage engagement and networking at the event between participants (i.e. common areas of interest or experience, helping to organize panel discussions etc.).

We may also ask you to confirm whether you are a healthcare professional to help with your ticket allocation and general organization around your attendance.

Where your completion of the registration process requires you to include the personal data of additional participants (i.e. whom you also wish to attend), you confirm that you have obtained permission from these persons and have provided to them the required information in accordance with applicable privacy law.

Payment information

We (and or appointed partners) may process your payment details (for example, credit card number and details) as needed to register you with the event and issue you with a valid ticket, where your attendance requires the purchasing of a ticket.

In doing so, we will maintain physical, electronic, and procedural safeguards to ensure the compliant collection, storage, and disclosure of such personal information.

Recordings

You also understand that we may use photography and video services to generally document the event, for post-event feedback and promotional opportunities (for example, advertising the success of the event on social media and other relevant channels). We will take reasonable measures to respect the wishes of any participants who request not to be included in any general recording of the event (for example, where you inform a photographer at the event that you do not wish for your photo to be taken and used, and where this can be easily accommodated).

Abstract Submissions

Where you inform us of your wish to present your research, work or a particular topic at the event, we may also request further information. This may for example include providing a title and a short abstract of your proposed presentation.

This information is needed for us to evaluate the different submission entries, to organize the agenda for submissions, and to inform participants where they have been successfully chosen to present at the event. We may also use this information for the event jury and committee to select successful submissions from participants, and to determine the presentation format (on stage or as a poster presenter).

Where you are selected for presentation, you agree that we may use your name and abstract details for presentation purposes, and generally use information you share in setting the agenda for the event and for conference promotional purposes and post-event feedback. You understand that where you are selected for presentation, your presentation may be used in diverse settings, including live streams visible to logged in users, recordings of your presentation may be made available in our media library and we may use selected and limited portions of your presentation for post-event marketing.

Where you do provide any submission, and where any personal data is included in it or related to it (i.e. where included in any abstract or related documentation that you provide in support), you confirm that it has been collated in good faith and in compliance with any applicable data privacy legislation. We reserve the right to refuse any submission requests where it is reasonably suspected otherwise.

Legal Basis of Processing

Further to the above, we will generally use any personal data provided to provide you the requested information and services in context with the event. The legal basis for processing is Art. 6 I (a) (your consent, including for specific information you consent to as part of the registration process) and (b) your contract for the event: your acceptance of the terms and conditions, ticket allocation and payment (where applicable) (f) the legitimate interests pursued in providing the event balanced against the fundamental rights and freedoms of the participants as data subjects.

Use of subprocessors

Please note that in organising the event, we may engage additional and external processors to help with the event organisation, or to perform specific tasks in relation to the event.

Outside of our other affiliated companies, these may include, for example:

• Event management companies. To help with managing registration requests, ticket allocation, organising the event as it concerns specific participant or participant profiles, or providing the virtual platform for online participants.
• Event recording: Photo and video service providers used for recording the event, including for post-event promotional
• Payment information: To be processed in order to help confirm and issue a valid event

We will ensure that all relevant measures are taken when engaging any sub processor to ensure the highest standards of compliance when processing any personal data belonging to you.

Where we transfer your personal data to our other affiliates and/or sub processors (including IT service providers outside the European Economic Area) we will ensure an adequate level of data protection by entering into standard contractual clauses with any such recipients of your personal data.

COOKIES

We use cookies on these webpages. The use of cookies allows us to optimize the website for the benefit of users and to provide user-friendly services. Cookies are small text files that are placed on your computer system. All of the cookies we use are deleted upon termination of the browser session, i.e. upon closure of the browser (referred to as “session cookies”) and are not shared with third parties.

Where individual cookies implemented by us also process personal data, the data is processed in accordance with Art. 6 (1)(b) GDPR either in order to perform the contract or in accordance with Art. 6 (1)(f) GDPR to protect our legitimate interests in the

optimal functionality of the website as well as a customer-friendly and effective design

of users’ visits to the website. We use the following cookies:

Payment and Ticketing Provider and Conference Online Platform

On our website we offer payment services through Stripe Payments Europe, Ltd, a private limited company organized under the laws of Ireland with company number 513174 and offices at The One Building, 1 Grand Canal Street Lower, Dublin 2, Ireland (hereinafter “Stripe”).

If you purchase a ticket, payment will be made via Stripe, as a processor under applicable law, and the payment details you enter will be transmitted to Stripe.

The transmission of your data to Stripe is based on Art. 6 Para. 1 lit. b GDPR (processing for the performance of a contract) and Art. 6 Para. 1 lit. f GDPR (legitimate interests). Your data will only be passed on for the purpose of payment processing and only insofar as it is necessary for this purpose. To the extent Stripe acts as data processor, a data processing agreement is concluded. More information can be found at https://stripe.com/de/privacy.

As the ticketing provider, we use the services of event it AG, Pelikanplatz 7-9, 30177 Hannover, Germany. Your data will only be passed on to event it insofar as it is necessary for the purpose of booking a ticket. Event it acts as a data processor for the purposes of applicable privacy law.

Abstract submission and the Conference Online Platform is operated via InterMedia Solutions GmbH, Ahornstr. 7, 82041 Oberhaching bei München, Germany (hereinafter “IMS”). All Attendees are participants of and have a user account at the Conference Online Platform. To the extent IMS acts as data processor, a data processing agreement is concluded. More information can be found at https://www.intermedia-solutions.net/en/about-uims/privacy-policy/.

Your rights

Your rights as an individual are protected by applicable privacy legislation. For convenience, we have outlined some of these rights here below as being those applicable under European data protection law.

• Right of access: You have the right to obtain information on the processing of your personal data and to receive a copy these
• Right to rectification: You have the right to ask us to correct or complete your personal data to the extent they prove to be wrong and/or
• Right to erasure: Under certain circumstances, you have the right to ask us to delete your personal
• Right to restriction of processing: You may also have the right to ask us to limit the processing of your personal
• Right to data portability: You have the right to receive your personal data in a structured, common and machine-readable format and request that these data are transferred to another data
• Right to object: You have the right to object to the processing of your personal data by us, in particular if the processing of your personal data is based on (i)

the necessity of the performance of a task in the public interest, or (ii) legitimate interests. We will then stop the processing of your personal data unless we remain legally authorized to do so.

• Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with a supervisory authority against the processing of your personal data if you believe that the processing of your personal data violates data protection
• In case you granted us your consent to process your personal data, you may withdraw this consent with effect for the We will then stop the processing of your personal data, unless we have a legal justification to do so. Please note that your withdrawal has effect for future processing operations only and does not make data processing operations, which we executed before such withdrawal, unlawful.

To exercise these or any other rights in relation to your personal data, you may send an email to info@future-insight.org . Further information on the privacy practice and policies can be found on our website, and by the following link https://www.curiousfutureinsight.org/imprint-privacy-statement/

Please note that any revocation of consent may affect your participation at the event. Where you have granted us your consent to process your personal data, we will then stop the processing of your personal data from that point on, unless we have a legal permission to do so. Please note that your withdrawal has effect for future processing operations only and does not make data processing operations, which we executed before such withdrawal, unlawful. Apart from that, you will not suffer any further disadvantages. Note also that where you do not specify your withdrawal to a specific processing operation, we will assume that you withdraw your consent regarding all processing of your personal data that is based on your consent.

Retention of Personal Data

We store data that you provide in your submission to the extent reasonably necessary and in consideration of applicable privacy requirements.